Hr Coordinator

  • 2-3 Year
  • Toronto
  •   Posted On: June 13, 2018
  •   Skills:  Communication, Human Resource Coordinator, Interpersonal

Job Overview

Roles & Responsibilities

Reporting to the Director, Human Resources, the HR Coordinator is responsible to provide administrative support to the Human Resources department, assistance recruitment and selection activities for the Agency, new employee training and orientation, Health and Safety initiatives, WSIB claims and in scheduling interpreters and meeting rooms.


Responsibilities

  • Establish departmental priorities when scheduling meetings as well as ongoing routine production activities. Assess the nature/urgency of incoming calls and requests for service and direct them to the appropriate HR staff members.
  • Provide assistance in pre-employment screening activities using the standard recruitment and selection practices and procedures which include conducting criminal record checks, reference checks and education verification checks,
  • Prepare the new hire packages and coordinate with the hiring manager to ensure all new employees are properly oriented to their position and the Agency.
  • Coordinate all in-house training logistics which includes sending out invitations, reserving and setting up venues/rooms, arranging for interpreters and cart, organizing lunches, preparing certificates and summarizing training evaluation forms.
  • Assist the Senior Talent Acquisition Specialist with posting vacant positions on CHS’ careers website, and prepare Employment Offer letters, as required.
  • Conduct exit interviews for union positions.
  • Assist the Senior HR Business Partner in all aspects of Health and Safety for CHS offices and works with other HR Team members to monitor work related injuries and return to work programs.
  • Track and monitor health and safety activities across the organization, to ensure that all the organization’s obligations are satisfied.
  • Coordinate the scheduling of Health and Safety related training, such as First Aid and Building Warden training.
  • Administer the Photo ID Badge Program for the agency according to policy.
  • Coordinate with the compensation manager, in relation to personal action forms relating to new hire forms, terminations, title changes, departmental changes, and salary adjustments.
  • Monitor and track both WSIB and Short-Term disability claims.
  • Serve as a point of contact for the Human Resources Department, and building relationships with 3rd party vendors, and service providers.
  • Maintain CHS’ HR Downloads data base, and sending compliance reports to departmental directors on a monthly basis.
  • Assist with the preparation and distribution of HR related memos.
  • Maintain and updating monthly CHS Organizational Charts.
  • Upload HR related content on MyCHS.
  • Research special projects related to HR matters as requested.
  • Coordinate the Long Service Recognition Program.
  • Coordinate all incoming and outgoing mail for the department and ensuring all employee files are compliant and up to date.
  • Track of Department’s visa purchases and statements which include collecting original receipts and matching same to VISA for processing
  • Order and track inventories on behalf of the Department and processing payments of same.
  • Prepare information for Financial Services including invoices, cheque requisitions, specials billings, etc. and responsible for petty cash and related record keeping
  • Other duties as assigned.

Qualifications

  • College Diploma or equivalent. CHRP preferred.
  • 2 to 3 years’ related experience
  • Knowledge of Health and Safety legislation in Ontario and proven track record of implementing Health and Safety Programs.
  • Excellent interpersonal and communication skills and attention to customer service.
  • Ability to assess incoming inquiries for content, urgency and importance while providing initial response based on established policy and procedure
  • Detail oriented; advanced organizational skills to maintain complete and up to date records as they apply to applications for employment and status of candidates.
  • Excellent analytical and problem-solving skills.
  • Ability to maintain confidentiality.
  • Will gain knowledge of issues related to hearing loss and Deaf Culture.
  • Will be required to gain Fluency in American Sign Language (ASL); French and LSQ.(in-house training offered).
  • High level of proficiency in MS office, including: Word, Excel, Outlook, PowerPoint

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