Intern-Sponsorship & Events

  • 1Year(s)
  • Burnaby
  •   Posted On: April 4, 2017
  •   Skills: 
  • Industry: Other
  • Qualifications Required: Bachelor's Degree
  • Job Type: Freelance

Job Overview

Roles & Responsibilities

Key Responsibilities Include
Event Coordination
•Collaborate with the Events Team in the development of creative activation and event concepts and strategies, and refining sponsorship and event programs, campaigns and procedures.
•As needed, be the project lead for events that support the Marketing Department by organizing and implementing event plans and details and taking ownership of the logistics and management for assigned tasks (e.g. registration, booking venues, managing vendors, audio/visual requirements, food and beverage requirements, etc.).
•Support On-Site activations including the Vancouver Whitecaps FC, the Fair at the PNE as well as any new potential Sponsorship activations that may arise.
•Support in creating and maintaining detailed run-of-play documents, timelines and schedules and ensure timely delivery of events.
•Assist stakeholders to coordinate the packing and preparation of prize bins, event supplies and loading the event vehicles prior to and following key events.
•Coordinate with the Brand Team on any printing and creative deliverables such as event signage, graphics, branded items, etc.
•Schedule and conduct site visits and vendor meetings as required while performing on-going research, analysis and compilation of venues, vendors, event locations and activities.
•Prepare progress and summary reports on event results and performance and make recommendations for necessary changes.
•Performs other duties as required in keeping with the purpose and accountability of the job.
Event Team Support
•Support the Marketing team by creating and implementing a process for ordering swag and prizing including purchasing with appropriate lead times and combining orders to get better economies of scale.
•Support in the creation of training decks and event sheets for BCAA Events building a valuable resource that is up to date and shareable for new hires on BCAA’s Brand Ambassador Team.
•Create and build a database of venues and suppliers to be used for BCAA Corporate Events.  Include an RFP process for large scale events.
•Research and help to implement upgraded technology to support the Events Team.  Areas for growth include Event Requests Forms (electronic), registration software (company-wide), interactive app software for conferences, and project management software to improve the team’s processes.
•General administrative duties as required including budget tracking, invoice processing, scheduling meetings, event calendar management, creating event packages and materials, and document creation.
•Attend and participate in team meetings, as required.
Minimum Qualifications
•Enrollment in a post-secondary institution in the business administration, commerce or arts bachelor degree program with an emphasis on marketing
•Previous work experience in promotional marketing, events, and/ or hospitality environment is preferred
Other Skills:
•Proven team player with a positive attitude and a strong desire and passion to succeed
•Proven ability to work well with others and accomplish team goals
•Exceptional attention to detail and organizational skills
•Savvy with MS Office Suite of Products (Word, Excel, PowerPoint & Outlook)
•Ability to travel to various promotional events in the Lower Mainland or throughout the province as required
•Must undergo a criminal background check
•Ability to lift 50 lbs.
•The ability to have a flexible schedule and work on weekends and holidays as required
Preferred Skills:
•Valid BC Driver’s License with a clear driver’s abstract required for travel to and from events. Ability to drive a van to and from events is an asset.
•Experience and/or keen understanding of project based software to implement within a busy and varied team (Evernote, Asana, MS Project, etc.)
•Current knowledge and a passion for staying connected to event spaces or unique venues around Vancouver
Background Check
•Must successfully pass a background check, which may include a criminal, credit, and credential check.

About BCAA

About The British Columbia Automobile Association (BCAA) is a mission-driven services organization committed to delivering peace of mind to our Members and customers across B.C. and the Yukon. With over 800,000 Members, BCAA serves 1 in 3 B.C. households. The Association received the 2012, 2013, and 2014 J.D. Power and Associates awards for “Highest Customer Satisfaction among Home Insurance Providers in Western Canada,” and is famous for providing roadside assistance and an array of home, auto and travel insurance products and services. BCAA Members can also benefit from CAA Dollar rewards, savings on BCAA insurance products and exclusive offers at Show Your Card & Save locations throughout the province and internationally.

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