• 3-5 Year
  • Ontario
  •   Posted On: November 6, 2017
  •   Skills: 

Job Overview

SENIOR CONTRACT ADMINISTRATOR PROJECT PROCUREMENT SECTION MATERIALS & PROCUREMENT DEPARTMENT Guided by a new and ambitious Corporate Plan, the Toronto Transit Commission (TTC), North America’s 3rd largest transit system, has embarked on a 5-year journey to transform into a transit system that makes Toronto proud. Our ongoing recruitment efforts are strategically aligned with the TTC’s corporate mission “to provide a reliable, efficient, and integrated bus, streetcar, and subway system that draws its high standards of customer care from our rich traditions of safety, service, and courtesy”. We are currently seeking a Senior Contract Administrator. In this developmental role, you will be responsible for co-ordinating and administering the day-to-day activities associated primarily with bidding/contract award and subsequent contract administration activities. These contracts are complex, high value and involve signal system installation and replacement, revenue vehicles, construction, design/build requirements, engineering/architectural consultants, technical services, engineered equipment and retail leasing.

Roles & Responsibilities


  • Co-ordinating and administering the procurement process for pre-qualification of bidders and development of bidder lists for major acquisitions, preparing and processing Requests for Expressions of Interest, Requests for Information and justifications for non-competitive requirements (single source), developing commercial conditions/documentation for bids/proposals and contracts including special commercial conditions
  • Liaising and providing guidance to users and staff from own and other TTC departments to co-ordinate procurement efforts and maintain schedule requirements.
  • Co-ordinating and chairing negotiations for single source and other negotiated contracts
  • Obtaining competitive bids/proposals; evaluating bids/proposals and completing commercial evaluations, co-ordinating contract award and execution; preparing and/or assisting in the preparation of TTC reports
  • Attending kick-off and progress review meetings
  • Interpreting contracts and ensuring compliance with contract terms and the requirements of the scope of the work
  • Preparing and processing payment certificates, Change Requests for contract changes and amendments; work plan releases
  • Negotiating acceptable resolution to contract changes and claims, and processing same for management/TTC approval
  • Processing contract close-outs and preparing reports on contractor’s/consultant’s performance; and maintaining contract files
  • Administering and carrying-out work according to TTC’s procurement policy and departmental procedures and guidelines as well as performing various administrative activities related to the Project Procurement Section’s operation
  • Participation in the TTC customer service Ambassador Program
  • Responsible for treating passengers and employees with respect and dignity and ensuring the needs of passengers and employees with disabilities are accommodated and/or addressed (if applicable and within their area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer


  • University Degree or College Diploma, or the equivalent, professional development courses relating to procurement and contract administration combined with several years of related experience in public procurement and the procurement and administration of contracts for complex technical requirements
  • Thorough knowledge of procurement and contracting principles and practical experience of procurement processes, methods, practices and contract administration as well as accounting and scheduling principles
  • Experience in the procurement and post-award administration of contracts related to the installation and/or replacement of subway signaling systems will be considered an asset.
  • Effective interpersonal, organizational, multi-tasking, verbal and written communication skills and the ability to co-ordinate efforts of others to accomplish objectives
  • Good working knowledge of PCs and computerized applications related to the work
  • Accreditation as a Certified Construction Contract Administrator, Certified Professional Purchaser or Certified Public Purchasing Officer or, completion of the Public Sector Procurement Program is preferred
  • You must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.

Annual Salary Range: $72,672.60 – $100,027.20* (8SA – 9SA) – 35 Hour Work Week

At the Toronto Transit Commission (TTC), we place a high value on establishing a workplace where people are challenged and respected every day, and we keep Toronto moving with a dedication to service, safety and convenience that is unparalleled in our industry. We invite you to join our team in delivering on our commitment to creating a transit system that makes Toronto proud. Hiring and selection preferences are not given in the employment of an employee’s relatives. Relatives of current TTC employees cannot be hired, assigned transferred or promoted into positions, where there is a potential conflict of interest due to relationship. If you are qualified for the position for which you are applying, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee at the employment interview. The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process.


About Toronto Transit Commission

The Toronto Transit Commission is a public transport agency that operates bus, rapid transit, streetcar, and paratransit services in Toronto, Ontario, Canada.

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